5 Timesheet Best Practices Your Small Business Should Implement

5 Timesheet Best Practices Your Small Business Should Implement

Are you running a small business and struggling with managing timesheets? I’ve got you covered! Let me share five best practices that you should implement to make things easier.

1. Clear and Simple Format

First things first, keep your timesheet format clear and simple. Avoid cluttering it with unnecessary details. Make sure the essential information, like dates, tasks, and hours worked, is clearly visible. This will help you and your employees quickly fill in the timesheets without any confusion.

2. Standardized Codes and Categories

It’s always a good idea to establish standardized codes and categories for different types of work or projects. This will make it easier to track and analyze the data later on. Create a list of codes or categories that are relevant to your business and ensure everyone uses them consistently.

3. Regular and Timely Submission

Timely submission of timesheets is crucial for effective management. Encourage your employees to submit their timesheets regularly, whether it’s on a daily, weekly, or monthly basis. This will ensure accurate record-keeping and prevent any delays or errors in payroll processing.

4. Review and Approval Process

Implement a review and approval process for timesheets. This will allow you to double-check the accuracy of the data and ensure that all tasks have been recorded correctly. It’s a great way to catch any mistakes or discrepancies before processing payroll.

5. Use Technology

Take advantage of technology to simplify your timesheet management. Use online tools or software that automate the process, making it easier for you and your employees. There are various options available that can save you time and effort.

So there you have it! By implementing these five best practices, you can streamline your timesheet management and make it more efficient. Good luck!

One of the biggest challenges many companies face when trying to follow certain government rules is figuring out how to use time-tracking software correctly. There are so many options available, from simple to advanced, that it can be hard to decide which software, methods, and practices are best for the whole company.

Let me show you some great ways to handle timesheets, including some of the most basic and important practices for choosing the right time tracking software for your organization.

Start from the Top with Time Tracking

Nothing gets me down more than feeling like there’s a different set of rules for me and my boss, especially when it comes to keeping track of my time. When my boss not only talks about time tracking but also uses it, it reminds me how important it is for all of us.

I want to talk about a cool way that companies can hold everyone accountable. This ad agency called Colle+McVoy came up with a brilliant idea. They didn’t just use a regular timesheet system, they also created special software that connects to a company-wide beer fridge. And get this, every Friday, that fridge opens up and gives out free beer, but only if everyone has submitted their timesheets on time. Pretty neat, huh?

“Colle+McVoy made this awesome TapServer. It’s a fancy machine that uses fancy technology to check if you’ve done your timesheets and earned your free beer. They call it a multi-keg beer deployment system – how cool is that?!

Now, I know time tracking can be a drag, but when the boss values it enough to actually use it themselves and apply the same rules to everyone, it can be a big motivation for all of us. It shows that they care about everyone doing their part, and that’s pretty powerful.

Don’t Forget the Training

When it comes to working with government agencies or organizations with strict time tracking requirements, proper training is essential. It can make all the difference in staying compliant and keeping a valuable contract.

Simplify the Process

If you’re a contractor looking to become DCAA-compliant and secure government contracts, DCAA News is here to help. They offer valuable information and resources to make sure your time tracking is accurate and up to standard.

Skip all that boring manual bookkeeping stuff and let me tell you about an awesome automated software system that follows all the rules. This software can do so many things for you! It tells you what data you need to keep track of, it automates approvals, and even lets your employees clock in and out from anywhere. It can create invoices, and you can easily download everything into QuickBooks. It also keeps track of leave time and can generate super detailed reports whenever you need them. Oh, and it’s all protected with passwords so only the right people can access it. How cool is that? With this software, managers can focus on more important tasks while still getting accurate timesheet data.

But here’s the really important part…automating your business processes doesn’t just keep you in the government’s good graces, it also keeps your company’s data safe and sound. According to a study by IBM, a whopping 95 percent of all security incidents happen because of human mistakes. Can you believe that? It’s crazy! So, by using this software, you’re not only making things easier for yourself, but you’re also protecting your business from those human blunders.

Let’s Switch to Hourly Employees

You know, being a salaried employee might sound great, but it doesn’t always work out as planned. In reality, it often leads to problems for both the employer and the employee. It’s all too easy for an employee to take advantage of a non-results based paycheck, while some employers try to squeeze more work out of their employees than they should. And guess what suffers in the end? Productivity.

April Dykman, who writes for Get Rich Slowly, talks about some of these challenges:

At another job, they told me that being on salary meant that ‘even if we close the office early, you’ll still get paid.’ But the truth is, we only closed the office early a couple of times a year, and there were so many events that required me to work more than 8 hours a day. I even had to work for 22 hours straight once for a really big event.

So here’s the deal: it’s a way better idea to switch all of us employees to hourly pay. That way, both parties know exactly what’s expected and there’s way less room for anyone to take advantage of the other.

Write Down Your Time Every Day

One of the biggest mistakes people make is waiting until the end of the week to fill out their time sheets. I mean, come on, most of us can barely remember what we had for breakfast yesterday, let alone remember our entire workdays after the fact. To keep things organized and follow the best practices, it’s important for everyone in the company to write down their time every single day.

On the other hand, we need to make sure that the process of recording a timesheet isn’t so complicated that it feels like a huge chore. It should only take a few minutes each day to fill it out, no big deal.

If you can follow these steps while we set up the timesheet system, and if you can keep talking to your employees in a clear and helpful way – your company will work even better.