20 December 2023

10+ Gmail Tips and Tricks to Make Your Inbox Even Better

By usamerica_us

Gmail is one of the most popular email service providers, and it’s no wonder why. Not only is it free, but it also comes with a range of features designed to help you manage your inbox efficiently and boost your productivity. Surprisingly, many people are unaware of all the useful tools Gmail has to offer.

That’s where I come in. In this article, I’ve compiled a list of the most handy Gmail features. I’ll introduce you to each of these features, explain their benefits, and provide simple step-by-step instructions on how to use them. Excited? Let’s dive in!

Gmail Advanced Search: The Ultimate Guide

Learn how to use Gmail’s powerful search operators to find exactly what you’re looking for. We’ll provide examples and tips on how to make the most of this feature. Read on to find out more!

Activate Reading Pane for Quick Email Viewing

10+ Gmail Tips and Tricks to Make Your Inbox Even Better

Hey there! Let me tell you about this super cool feature in Gmail called the Reading Pane. I first came across it a while ago when I was using Outlook, not the new email service from Microsoft, but the older email application.

The feature was so handy that I really missed it when I switched to Gmail. But guess what? They finally introduced it in Gmail as an advanced or labs feature, and now, it’s officially part of Gmail!

The Reading Pane is really neat because it splits your inbox into two panes, either side by side or on top of each other, depending on your preference. This means you can see the list of emails in one pane while previewing the full message in the other pane. It makes checking emails a breeze!

Now, you might be wondering how to enable this awesome Reading Pane in Gmail. Well, it’s super easy:

10+ Gmail Tips and Tricks to Make Your Inbox Even Better

  1. To set up reading pane in Gmail, click on the gear icon located in the top right corner of your screen. Then, select See all settings from the drop-down menu.
  2. In the settings menu, navigate to the Inbox tab. This is where you’ll find the options for the reading pane.
  3. Under the Reading pane section, click on Enable reading pane. From the drop-down menu, choose Right of inbox to position the reading pane on the right side of your inbox.
  4. Once you’ve made your selection, don’t forget to click Save Changes at the bottom of the settings page to apply the new reading pane layout.

Get AI-powered text suggestions with Smart Compose

Gmail has some clever tricks up its sleeve to make email writing easier. One of these is Smart Compose, an AI-powered feature that suggests words and phrases to help you write emails faster. If you’ve ever used the text predictions on the Google Keyboard in Android, you’ll find Smart Compose works in a similar way.

With Smart Compose, Gmail brings these helpful text predictions to your inbox. As you compose a new email, Smart Compose will offer suggestions that you can easily insert into your message by pressing the Tab key. It’s a nifty feature that can save you time and make your writing flow more smoothly.

10+ Gmail Tips and Tricks to Make Your Inbox Even Better

  1. To access Gmail’s settings, start by clicking on the gear icon and selecting “See all settings”.
  2. In the General tab, scroll down until you find the Smart Compose section.
  3. Toggle the switch next to Writing suggestions to enable this feature, then click Save Changes at the bottom.

Pro tip: If you want to further customize your writing experience, you can also enable Personalization in the Settings menu. This will help Google provide tailored suggestions based on your unique writing style.

Snooze Emails to Check them Later

When you’re working on getting your inbox to zero, there may be times when you receive an email that requires your attention but you can’t address it right away. Luckily, Gmail has a nifty feature called Snooze that can help with this.

I have a nifty trick for handling those pesky emails that you want to keep out of sight for a while. You can actually “snooze” them, which means hiding them from your inbox temporarily. Don’t worry though, you’ll see them again at the date and time you choose. It’s like giving those emails a little break so they don’t clutter up your inbox. Neat, huh?

10+ Gmail Tips and Tricks to Make Your Inbox Even Better

  1. To snooze emails in Gmail, just follow these steps:
  2. Select the email(s) you want to snooze.
  3. In the toolbar below the search bar, click on Snooze.
  4. Choose a time slot from the options provided. Alternatively, you can click on Pick date & time to select a custom date and time for receiving a notification about the snoozed email.

Schedule Emails to Automatically Send

Gmail offers a convenient feature called Schedule Send that allows you to automate email sending. You can easily set a specific schedule for sending an email without the need for any third-party tools.

Here’s how to schedule sending an email in Gmail:

    I’ll show you how to schedule an email to be sent at a specific time. First, click on “Schedule send” to choose a time that works for you. If you want to set a specific date and time, click on “Pick date & time.” It’s that easy!

    10+ Gmail Tips and Tricks to Make Your Inbox Even Better

    Try out the Confidential Mode for Secure Emails

    Imagine being able to send emails that can’t be copied, downloaded, or forwarded. With Gmail’s Confidential Mode, you can do just that. This unique feature ensures that your private messages are automatically deleted after a set amount of time, protecting your sensitive information.

    Confidential Mode is activated by setting an expiration date for your email. Additionally, Gmail encrypts your message and sends a passcode to the receiver, adding an extra layer of security.

    Curious about how to enable Confidential Mode in Gmail? It’s simple:

    10+ Gmail Tips and Tricks to Make Your Inbox Even Better

    When you’re composing an email, just follow these steps for added security:

    1. Look for the lock and clock icon at the bottom of the Compose box, and click on it.

    2. In the Confidential mode window that appears, choose how long you want the email to be available before it expires.

    3. Once you’ve set the expiration, click Save. Then, go ahead and send the email like you normally would in Gmail.

    And here’s a pro tip: If you want even stronger security, click on SMS passcode in the Confidential mode window. By default, Gmail sends the passcode via email, but this option sends it via SMS instead, giving you an extra layer of protection like one-time passwords (OTPs).

    Plus, don’t forget that you can use Confidential mode to block marketing or unwanted emails too. It’s a handy feature for staying in control of your inbox.

    Hey, have you ever received those annoying marketing, spam, or just plain unwanted emails in your inbox? I know I have. Even with Gmail’s awesome spam protection, they can still slip through the cracks. But fret not! Gmail has got your back with a nifty feature that can make those pesky emails disappear.

    So, here’s the deal. You can block a sender from your inbox. Yeah, that’s right! Just a few simple steps and you’ll never have to see their emails again. All their messages will be automatically shuffled off to the spam folder.

    Ready to put an end to those unwanted emails once and for all? Let’s get to it!

    10+ Gmail Tips and Tricks to Make Your Inbox Even Better

    1. To block someone in Gmail, open the email from that person.
    2. Find the More button and click on it.
    3. Select Block to prevent any further emails from the sender.

    Create Calendar Events from Emails

    When you receive an email with a meeting request or an event invitation, you can easily add it to your Google Calendar. Gmail makes this process simple by allowing you to create events directly from the email, with most of the information already filled in.

    Here’s how you can create a calendar event from an email in Gmail:

    10+ Gmail Tips and Tricks to Make Your Inbox Even Better

    1. To create an event for an email in Gmail, open the email you want to use.
    2. In the toolbar below the search bar, click on the More button and then select Create event.

    Add Important Emails to Google Tasks

    With Gmail, you can easily turn important emails into tasks right from your inbox. This helps you stay organized and keep track of important information, upcoming projects, and more. You can even set reminders for these tasks to make sure you don’t miss their deadlines.

    Here’s how to add emails to Google Tasks:

    10+ Gmail Tips and Tricks to Make Your Inbox Even Better

    To create a task for your emails in Gmail, follow these simple steps:

    1. Select the email(s) you want to turn into tasks.
    2. In the toolbar below the search bar, click on the “Add to tasks” button.

    By doing this, you can easily keep track of your important emails and make sure you don’t forget to take action on them.

    Here’s a pro tip: If you want to make any changes or add more details to your task, simply click on the pencil icon next to it in the sidebar.

    10+ Gmail Tips and Tricks to Make Your Inbox Even Better

    How to Speed Up Your Email Writing with Templates

    Why waste time writing the same email over and over again, even if you’re just copying and pasting? Guess what – I’ve got a handy trick up my sleeve that’ll make your life a whole lot easier! With Gmail’s awesome template feature, you can create and save your most common email messages as reusable templates. Imagine the time you’ll save and the productivity boost that comes with it – especially if you find yourself sending the same types of emails day in and day out.

    So, here’s how you can enable templates in Gmail:

    10+ Gmail Tips and Tricks to Make Your Inbox Even Better

    1. Hey there, let’s get started by opening up Gmail and clicking on the gear icon in the top right corner. After that, go ahead and click on “See all settings”.
    2. Once you’re in the settings, you’ll want to head over to the “Advanced” tab. Under the section labeled “Templates”, go ahead and click on “Enable”.

    Now that we have Templates enabled, here’s how you can start using them in Gmail:

    10+ Gmail Tips and Tricks to Make Your Inbox Even Better

    In the Compose box, just click the More button and go to Templates. From there, you can choose a template to insert into your email. If you want to save the email as a new template, simply click Save draft as template.

    Now let’s talk about email signatures. They’re a great way to share more information about yourself. For example, in organizations, people often include their job title and contact details in their signatures. It’s becoming more common for individuals to do the same. And here’s what’s cool: Gmail allows you to have multiple signatures. That means you can easily switch between them when you’re writing a new email.

    So, how do you add multiple signatures in Gmail? Well, it’s simple. First, click on the Compose button to start a new email. Then, look for the More button above the text box and click on it. In the dropdown menu, you’ll see an option called Templates. Click on that. Now, you can choose a template to insert into your email as your signature.

    But what if you want to save a particular email as a new template? It’s easy. Just click on Save draft as template, and it will be saved as a new template for you to use in the future.

    Adding and switching between multiple signatures in Gmail is a breeze. Give it a try and make your emails stand out with personalized signatures.

    10+ Gmail Tips and Tricks to Make Your Inbox Even Better

    Here’s how you can create a new email signature in Gmail:

    1. First, click on the gear icon in Gmail, and then click on “See all settings”.
    2. Once you’re in the settings menu, go to the “General” tab and scroll down to find the “Signature” option.
    3. Click on “Create new”, type in a name for your signature, and then click “Create”.
    4. Now, you can write your new email signature in the text box provided.

    If you want to switch your signature while writing an email in Gmail, here’s what you need to do:

    10+ Gmail Tips and Tricks to Make Your Inbox Even Better

    1. To add a signature to your email, go to the Compose window and click on the pen icon in the bottom toolbar.
    2. Select one of the signatures to add it to your email.

    Gmail’s Translation Feature: Breaking Language Barriers

    In our interconnected world, it’s not surprising to receive emails in different languages. Fortunately, Gmail offers a handy solution – the Translate Message feature, powered by Google Translate. Even if you haven’t needed it yet, one day you might, so it’s good to know it’s there to help you out.

    Here’s how to translate emails in Gmail:

    10+ Gmail Tips and Tricks to Make Your Inbox Even Better

    1. To translate an email in Gmail, start by opening the email you want to translate.
    2. Next, click on the More button and select Translate message.
    3. Once you do that, a translate bar will appear at the top of the email message. Click on it and choose the source and target languages.

    Export Your Contacts’ Email Addresses

    If you’re using Gmail or Google Contacts, you have the option to create a backup of all your contacts and export them as a CSV file. Having a file with all your contacts is useful for keeping your data safe or importing it into other tools. For instance, if you’re putting together an email or newsletter list, this feature will come in handy.

    Here’s how to enable the option to create contacts for emails in Gmail:

    10+ Gmail Tips and Tricks to Make Your Inbox Even Better

    1. To access your settings in Gmail, start by clicking on the gear icon located in the top right corner. From the dropdown menu, choose the option that says See all settings.
    2. Now, you’ll be directed to the General tab. Scroll down until you find a section called Create contacts for auto-complete.
    3. In this section, you’ll see an option that says When I send a message to a new person, add them to Other Contacts so that I can auto-complete to them next time. To enable this feature, simply click on it. By doing this, you’re telling Gmail to automatically create a contact for any new email address you send a message to, making it easier for you to find and reach out to them in the future.

    If you’re interested in exporting email addresses from Gmail, here’s how you can do it:

    1. Start by opening your web browser and navigating to https://contacts.google.com/.
    2. Once you’re on the Google Contacts page, take a look at the left sidebar and locate a section titled Other contacts. Give it a click.

    Here’s how you can export them:

    1. Look for the option labeled “Export as” and select the format you prefer.

    2. Once you’ve made your selection, click on the “Export” button.

    By following these steps, you’ll be able to successfully export your files.

    10+ Gmail Tips and Tricks to Make Your Inbox Even Better