12 January 2024

How to Automatically Update Smartsheet from Google Sheets

By Ronald Smith

Do you want to learn how to make your life easier by automatically updating your Smartsheet spreadsheet with data from Google Sheets? Well, you’ve come to the right place. In this step-by-step guide, I will show you exactly how to do that!

Imagine this scenario: you have a team of people who all need access to the same spreadsheet. Some of them prefer using Google Sheets while others like to use Smartsheet. It can be a hassle to manually transfer the data from one platform to the other every time there is an update. But fear not! With a little bit of automation magic, you can make this process seamless.

So, let’s get started! Here’s how you can automatically add a row to your Smartsheet spreadsheet whenever a new row is added to your Google spreadsheet:

  1. Step 1: Set up the Google Sheets to Smartsheet integration

First things first, you need to set up the integration between Google Sheets and Smartsheet. This will allow the two platforms to communicate with each other and transfer data back and forth. Don’t worry, it’s easier than it sounds! Here’s what you need to do:

  • Open your Smartsheet account and go to the Workspace where you want to create the integration.
  • Create a new sheet or open an existing one.
  • Click on the “Automation” tab in the top menu.
  • Select the “Rules” option.
  • Click on the “Create Rule” button.
  • Choose the “When a row is added or updated” trigger.
  • Click on the “Next” button.
  • In the “If” section, select the Google Sheets account you want to connect.
  • Select the specific sheet you want to monitor for updates.
  • Click on the “Save” button.
  • Step 2: Define the action to be taken

Now that you have set up the integration, it’s time to define what action should be taken whenever a new row is added to your Google spreadsheet. In this case, we want to add a new row to our Smartsheet spreadsheet. Here’s how to do it:

  • In the “Then” section, select the Smartsheet account you want to connect.
  • Choose the specific sheet where you want to add the new row.
  • Set up the mapping between the columns in your Google spreadsheet and the columns in your Smartsheet spreadsheet.
  • Click on the “Save” button.
  • Step 3: Test the integration

Before you can start automatically updating your Smartsheet spreadsheet, it’s important to test the integration to make sure everything is working correctly. Here’s how:

  • Add a new row to your Google spreadsheet.
  • Wait for a few seconds.
  • Check if a new row has been added to your Smartsheet spreadsheet.
  • If everything looks good, congratulations! Your integration is working perfectly.
  • If something went wrong, double-check your settings and make sure you followed all the steps correctly.
  • Step 4: Enjoy the automation

Now that you have successfully set up the integration and tested it, you can sit back and relax. From now on, whenever a new row is added to your Google spreadsheet, it will automatically be added to your Smartsheet spreadsheet as well. No more manual updates, no more hassle. Isn’t automation wonderful?

So there you have it! You now know how to automatically update your Smartsheet from Google Sheets. I hope this tutorial has been helpful and that you can make good use of this automation feature. Happy spreadsheet-ing!

The whole point of this tutorial is to make it super easy for people who use different spreadsheet programs to work together. So, whenever someone adds a new row to a Google spreadsheet, the Smartsheet spreadsheet automatically gets updated. That means you and your team can all access and work on the same data, no matter which program you like to use. It’s not just about making things simpler, though. It’s also about making sure that everyone is on the same page and can work together smoothly.

But how does it actually work?

Here’s how it goes: when someone adds a new row of data to a Google Sheet,

How to Automatically Update Smartsheet from Google Sheets

Don’t worry – I’ve got you covered! Smartsheet will take care of everything for you. It’s super convenient because it will automatically update and add any new information for you. Plus, you don’t have to lift a finger!

How to Automatically Update Smartsheet from Google Sheets

This amazing integration allows you to focus on keeping your data up-to-date in Google Sheets, without the hassle of entering it twice in Smartsheet. As a result, your data in Smartsheet will always be current and accurate, with no extra effort required from you.

What You’ll Need:

To get started with the integration between Google Sheets and Smartsheet, you’ll need to use Zapier. If you don’t have an account with these platforms, don’t worry! You can easily sign up for free by clicking the buttons below.

Once you’ve successfully signed up or if you already have an account, simply log in to your Zapier, Google Sheets, and Smartsheet accounts.

Here’s What We’re Going to Do:

For this tutorial, I’ll show you how to use a Google Sheets spreadsheet that has different columns: First Name, Last Name, Job Title, Age, and Nationality.

But here’s the thing: we want any new data added to the spreadsheet to automatically show up in Smartsheet. No manual typing needed!

Let’s get started by creating a brand new sheet in both Google Sheets and Smartsheet. Make sure they have the same columns, like “First Name,” “Last Name,” “Title,” “Age,” and “Nationality.”

When we work with spreadsheets, it’s important to give them names so that we can easily identify and organize our data. Let’s say we have two spreadsheets—one on Google Sheets and another on Smartsheet—both containing interviewee information. We can give each spreadsheet a unique name to help us distinguish between them.

For the Google Sheets spreadsheet, I suggest naming it “Interviewee Information (GS)”. This name tells us that the spreadsheet contains information about the interviewees, and it is specifically for Google Sheets.

Similarly, we can name the Smartsheet spreadsheet “Interviewee Information (SS)”. This name signifies that the spreadsheet also contains interviewee information but is meant for Smartsheet.

By giving our spreadsheets clear and distinct names, we make it easier to find the right one when we need it. So, remember to name your spreadsheets thoughtfully to stay organized and keep your data easily accessible.

How to Automatically Update Smartsheet from Google Sheets How to Automatically Update Smartsheet from Google Sheets

Alright, let’s start by inserting a sample row of data into Google Sheets. It’s a handy tool for organizing information and keeping things neat and tidy.

How to Automatically Update Smartsheet from Google Sheets

Step 2: Connect Your Zapier Account with Google Sheets

Let’s start by connecting Zapier to Google Sheets.

Here’s how to link Zapier with Google Sheets:
  1. Login to your Zapier account and access your dashboard.
  2. Click on this link to find the “Google Sheets-Smartsheet integration template” and add it to your Zapier.
  3. Locate the first option – “1. New Spreadsheet Row in Google Sheets” – and select it. Then, click on “Sign in” to continue.

How to Automatically Update Smartsheet from Google Sheets

How to Automatically Update Smartsheet from Google Sheets

How to Automatically Update Smartsheet from Google Sheets

How to Automatically Update Smartsheet from Google Sheets

How to Automatically Update Smartsheet from Google Sheets

How to Automatically Update Smartsheet from Google Sheets

First off, let’s connect Zapier with Smartsheet. It’s a simple process, and I’ll walk you through it. Here’s what you need to do:

1. Start by clicking on the “Sign in” button under “2. Add Row to Sheet in Smartsheet.” This will link Zapier to your Smartsheet account. Once you’ve done that, click on “Continue.”

That’s it! You’re all set to use Zapier with Smartsheet. Happy automating!

How to Automatically Update Smartsheet from Google Sheets

How to Automatically Update Smartsheet from Google Sheets

How to Automatically Update Smartsheet from Google Sheets

How to Automatically Update Smartsheet from Google Sheets

How to Automatically Update Smartsheet from Google Sheets

How to Automatically Update Smartsheet from Google Sheets

3. Trying Out the Automation

Alright, now that we’ve connected both Google Sheets and Smartsheet, things are about to get a whole lot easier for you and your data.

Let me show you how simple it is to transfer your existing data from Google Sheets to Smartsheet. Just click on the “Magic Transfer” button, and like magic, all your precious data will be whisked away to Smartsheet.

How to Automatically Update Smartsheet from Google Sheets

Hey there, ready to dive into Google Sheets?

If you’re comfortable with a blank canvas, you can start adding your own data right away. Just think of it as a virtual sketchpad waiting for your input.

Or, if you prefer a head start, I can show you a neat trick. Did you know that you can import data from other sources directly into Google Sheets? It’s like copying and pasting, but cooler.

Simply click on the “File” menu, go to “Import,” and choose your preferred method. Whether it’s from a file, another Sheet, or a web URL, Google Sheets has got you covered.

So go ahead, make this blank slate your own. Start crunching numbers, organizing information, and bringing your data to life. With Google Sheets by your side, the possibilities are endless.

How to Automatically Update Smartsheet from Google Sheets

When you make updates to your data in Google Sheets, such as adding new rows or modifying existing ones, these changes can be seamlessly synced with Smartsheet. This means that any updates you make in Google Sheets will automatically be reflected in Smartsheet without any additional effort on your part.

How to Automatically Update Smartsheet from Google Sheets

Don’t expect to see your data in Smartsheet immediately

Just so you know, when you use Zapier to send data to Smartsheet, it won’t show up right away.

If you’re on the “Free” or “Starter” plans, it takes about 15 minutes for the update to happen. That’s because Zapier checks for new data and updates your Zap every 15 minutes.

How to Automatically Update Smartsheet from Google Sheets

If you need your updates to happen faster, you might want to think about getting the “Professional” or “Team” plans. With these plans, the update time is cut down to 2 minutes and 1 minute, respectively. With more frequent updates, you can be confident that your Smartsheet data will always be up to date.