16 November 2023

What’s E-Verify and How Does it Actually Work?

By Ronald Smith

Let’s talk about something important today – E-Verify. You might have heard about it, but do you really know what it is and how it actually works? Well, I’m here to break it down for you in simple terms.

E-Verify is an interesting system that’s used by employers to check if someone is eligible to work in the United States. But how does it do that? Let’s dive in!

So, What Exactly is E-Verify?

E-Verify is an online tool that allows employers to verify the identity and work eligibility of their employees. It’s like a digital assistant that helps companies make sure they’re hiring authorized workers.

When an employer uses E-Verify, they enter some important information about their new employee, like their name, date of birth, and social security number. E-Verify then compares that information with records from the U.S. Department of Homeland Security and the Social Security Administration to confirm if everything checks out.

How Does E-Verify Actually Work?

Here’s a quick step-by-step breakdown of how E-Verify works:

  1. You, as an employer, fill out an online form with your employee’s information.
  2. E-Verify takes that information and checks it against government databases.
  3. If the information matches, hooray! The employee is authorized to work.
  4. If there’s a mismatch or some kind of discrepancy, E-Verify will notify you and the employee so you can sort things out.
  5. Once the issue is resolved, you can re-submit the information, and E-Verify will give you a final result.

And that’s the basic idea behind E-Verify! It’s all about making sure everyone is playing by the rules and working legally in the country.

Why is E-Verify Important?

Now, you might be wondering why E-Verify is such a big deal. Well, let me tell you!

E-Verify helps maintain the integrity of the workforce by ensuring that employers are hiring authorized workers. It helps prevent people from working illegally and helps stop identity theft.

When employers use E-Verify, they can feel confident that they’re following the law and not unknowingly employing someone who shouldn’t be working in the country. It also helps protect employees by providing a fair and secure work environment.

The Bottom Line

So, to sum it all up, E-Verify is an online tool that helps employers verify the eligibility of their employees to work in the United States. It’s a way to make sure things are done legally and fairly.

With E-Verify, both employers and employees can have peace of mind, knowing that everyone is playing by the rules and working together to create a safer and more secure work environment.

What's E-Verify and How Does it Actually Work?

If you have a business and you hire people to work for you, you need to know about E-Verify. E-Verify is a program run by the government that helps employers make sure their new hires are allowed to work in the United States. It’s important for all employers to know about this program, and for some, it’s mandatory. But what exactly is E-Verify and how does it work?

What Is E-Verify?

E-Verify is like a digital bridge that connects employers to a database run by the U.S. Citizenship and Immigration Services. It helps employers figure out if a new employee is allowed to work legally in the country.

E-Verify was created to make the process of verifying employees easier. It works alongside the Form I-9, which is a document that employers must use to check if someone can work legally. When the two work together, it makes things easier for employers because there is less paperwork and fewer chances for mistakes to be made.

What's E-Verify and How Does it Actually Work?

What Does E-Verify Check?

When I register for E-Verify, it means I’m using a careful tool to make sure everything is in order. The information from my I-9 form is fed into the E-Verify system for verification.

This system looks at the data I’ve provided and compares it to records from different government organizations, like the Department of Homeland Security and the Social Security Administration.

Why do they do this? The goal is to determine whether an individual is legally allowed to work in the United States. E-Verify has been around since 1996, but it was initially an optional program.

However, because it was so effective, the Department of Homeland Security (DHS) made it mandatory for federal contractors and vendors in 2007.

You know, I’ve been hearing a lot of talk about making the universal federal implementation a requirement, but nothing has really happened yet. Instead, what we’ve got is a bunch of different rules in each state, and some of them are really all for it!

What's E-Verify and How Does it Actually Work?

Who Can Use E-Verify?

E-Verify is open to everyone. It’s designed to be accessible and inclusive for all U.S. employers. You can easily register on their website by providing basic information about your business. Once approved, you become a ‘registered employer’.

However, there are some exceptions. If your business is involved with federal contracts or subcontracts, using E-Verify is mandatory. And in certain states, about 20 of them, there are additional requirements. These states mainly focus on government contractors rather than private businesses.

With so many rules and regulations to follow, employers like you need to become familiar with the laws in your state to easily understand how E-Verify applies to you.

What's E-Verify and How Does it Actually Work?

How to Use E-Verify

So you want to know how to use E-Verify? Well, it’s not as complicated as it might seem. Let me guide you through the process, step by step.

First things first, you’ll need to enroll your business on the E-Verify platform. It’s easy, just hop online and sign up. They’ll ask you for some basic information about your company like the name, location, and EIN (Employee Identification Number).

Once you’ve completed the sign-up process, it’s time to tackle the Form I-9 details. Before you can start using E-Verify, it’s important to complete the Form I-9 for each of your employees. Don’t worry, they’ll show you how to do it in a tutorial.

Alright, now you’re ready to start using E-Verify. Whenever you hire a new employee, you’ll need to upload their Form I-9 details onto the platform. E-Verify will then work its magic and automatically verify their work eligibility. It makes things a lot easier, trust me.

Now, here’s where things get even more interesting. In some cases, E-Verify might provide you with photos to compare with the documents presented by the new hire. This helps prevent fraud and ensures that everything is above board. Pretty cool, huh?

Benefits of Using E-Verify

When it comes to making sure employees are eligible to work, E-Verify is a really helpful tool. It helps businesses follow all the rules for hiring set by the government.

One important part of E-Verify is its training module. It shows you step-by-step how to use the system. And if you make a mistake, it can help you figure out what went wrong. It also keeps track of how you’re using it and has a team ready to help you if you need it.

Using E-Verify can help businesses avoid getting into trouble with the law. If you want to work with the government, you’ll need to use this system. And some states even have their own penalties for businesses that don’t follow the rules, like losing tax benefits or their business license.

As I look at the discussions happening and the chance of it becoming a must on a nationwide scale, it’s really important for businesses to stay in the loop and carefully consider the pros and cons.

The direction things go in the next few years could totally change the whole conversation.

The Good Things About Using E-Verify: Key Points

  • Makes it easier to check if employees are eligible.
  • Makes sure businesses follow federal hiring rules.
  • Provides helpful training, error checks, usage reports, and customer service.
  • Keeps businesses from facing legal penalties, especially for those bidding for government contracts.
  • Reduces potential risks from future requirements to use it.

What's E-Verify and How Does it Actually Work?

The Problems with E-Verify

Let’s talk about what’s up with E-Verify. Some people really like it because it helps them follow the rules for hiring workers. But, there are still some concerns, especially for businesses that don’t have to use it. One of the main worries is about how accurate the system is.

See, there can be problems with things like identity theft that could mess up the system. Plus, if you’re a naturalized citizen, you have to keep your records updated with the Social Security Administration to show that you can work legally. This can take a lot of time and sometimes leads to mistakes in E-Verify.

And for smaller businesses? Well, it can be a real hassle to set up and use E-Verify. Even though it’s free, you still have to make an account, manage it, and provide all the right information for each new hire. It’s a lot of work!

When it comes to big companies, they have special teams to handle this entire process smoothly. But for smaller businesses, it can be a real challenge. Since they don’t have dedicated HR departments, any extra steps to comply with regulations can really slow them down.

E-Verify also requires a serious commitment from businesses. Once you decide to use it, you have to verify every new employee without exception. This means you have to fully incorporate E-Verify into your hiring process.

Fortunately, E-Verify has improved over time. The website and the whole process have become much more user-friendly compared to how they used to be.

I think this new system, E Verify, can be a good thing for some people. But I understand why some small businesses might be worried. They might not want the extra responsibility that comes with using it.

The Problems with E Verify: What You Need to Know

  • It might not always be accurate, especially when it comes to protecting people’s identities and the data of citizens who have become naturalized.
  • It can take up a lot of time, especially for small businesses that don’t have a separate HR team.
  • Once you sign up for E Verify, you have to use it for all new hires – you can’t just pick and choose who you verify.
  • Using E Verify might mean more rules and regulations to follow, which could slow down productivity for small businesses.

What's E-Verify and How Does it Actually Work?

Comparing E-Verify and Traditional I-9 Verification: What You Need to Know

Let me break down the differences between using E-Verify and the traditional I-9 verification process. This way, you’ll understand the important factors such as cost, time, and regulations.

Image: U.S. Citizenship and Immigration Service/YouTube 4 Comments ▼