30 January 2024

14 Ways I Use Color to Organize My Office

By Ronald Smith

No matter how you look at it, staying organized is crucial. So why not make it visually appealing as well? Using color to organize my office is not only pleasing to the eye, but also incredibly effective.

Did you know that different colors can actually impact your brain and emotions? It’s true! Color psychology has shown that certain colors can trigger specific responses when we see them. By implementing a color-coded system in my business, I can stay organized and on top of things as my business grows. Here are some ideas you can use to color code your own office and keep yourself and your small business organized!

How I Color Code My Office

Giving Colors a Meaning

Okay, let’s break it down. When you’re trying to organize your project, take it one step at a time. The first step is really easy – just give each category a color to make things clear in your office.

Now, let’s start with something important like your small business finances. I think a great color for this is green. It can be as simple as putting a green dot on envelopes and keeping all the green-dotted envelopes together in one container. It’s a small thing, but it’s a good way to begin.

Keep going with this color coding system as you organize everything else. For example, you can mark all your medical items with blue, and use red for emergency items. Just assign a color to each category, and it’ll make your life a lot easier.

Add Some Fun to Your Filing Cabinet

I can go as far as ordering file folders in a rainbow of colors to assign certain clients. But if I’m not ready to delve that deeply into my office organization project, I should start with the tabs. I can use colored pens like the new 14 pack of Paper Mate InkJoy Gel Pens to differentiate my files. (Now available at Staples.com, and sold in stores in April.)

Add Color to My Day Planner

Believe it or not, some people still write down all their appointments, meetings, and reminders. They still use day planners for a reason.

If I’m an increasingly busy small business owner, my day planner is consulted often. I can use a few different colored inks to organize my appointments and meetings by type as well.

Extend the Theme to My Desk Calendar

Once you’ve figured out a way to color code your appointments in your day planner, try using the same system on your desk or wall calendar too. The most important thing when organizing your office is to stick to this system consistently.

Add Color to Your Cloud Calendar Too

Keep that same consistent look for your digital calendars as well. Almost all calendar apps let you assign different colors to different calendars. To take it a step further, find a mobile app that uses these colors in its notifications. Just remember, the key to staying organized is to be consistent.

Spruce Up Your Cables with Color

Even though we try our best to use wireless technology in our small businesses, it seems like we’ll still need wires for a while. And as long as we have them, they’re definitely going to get messy and tangled. One way to keep things organized is by using colored tape to mark your cords, so you can easily tell them apart.

Use Colors for Different Departments

If your shop has different departments, it can be helpful to use colors to keep track of each department’s items. You can try using colors to label boxes of overstock, files, price tags, bills, or anything else that belongs to a specific department.

Make Price Tags Stand Out

If you want to make promotions and discounts easier to organize, try using a color-coded system. Put red tags or yellow dots on items that you want to discount or include as part of a special sale.

This is a great way to let your customers know which products are specially priced. It also helps your staff avoid any confusion when they ring up sales at the register.

Choose Your Favorite Color and Use it for Non-Business Memos

When you’re sending business memos or signing documents, it’s best to use blue or black ink. These colors look professional, especially on white paper.

But dang, there’s some notes and memos that just ain’t that serious and need to stand out. Pick your fave color and use it for all them cheerful messages. Heck, printing ’em on different colored paper will make ’em pop even more!

Give Each Workspace a Color Code

If y’all have different areas in the office where folks work on different tasks, why not give each spot its own vibe? Ya could paint the walls different colors or coordinate the furniture. And if you give out ID badges, keep the color code going with those too!

Add Shading and Color to Your Spreadsheets

Spending hours staring at endless pages of spreadsheets can be super boring and make your brain feel fuzzy. It’s like all you see are plain, black and white numbers, with maybe a few bold ones or some slanted headers. Yawn! But fear not, my friend, because I have a solution for you. Let’s add some pizzazz and color to those dull number sheets!

Now, I understand if you don’t want to mess with the meaning of numbers by changing their colors. Black and red have their special significance, after all. However, we can still make the sheets themselves look more exciting and eye-catching by adding some shade. You can use the same colors you already have for different departments in your business, so everything looks nice and consistent.

Show Off Your Staff with Colorful Uniforms

Imagine you’re hosting a special event and you want your staff to stand out from the crowd. It’s important for people to easily recognize them, right? Well, here’s an awesome idea: dress them up in uniforms that have the same dazzling color. Whether it’s T-shirts or some other cool outfits, your staff will shine like stars and everyone will know who they are!

If you ever need to find my team quickly, I’ve got a fun idea. Just look for the folks in red shirts, or the ones rocking yellow hats, or even the ones holding green umbrellas. Easy peasy!

Make Your Notes Colorful

Listen up, folks! Whether I’m sitting in a meeting scribbling away or sending out my notes, I like to jazz things up with some color. It makes my notes a lot easier to read and not so boring. Just a friendly tip: be careful with light colors. They can be tough on the eyes. Stick to bold and bright shades to keep things easy on the peepers.

Oh, and Don’t Forget Storage Bins

Have you ever had the problem of storing something in a bin, only to realize later that you actually need it? It can be frustrating, especially when you have so many bins that you lose count. But here’s a solution: why not use the same color label system you have in place for your office to organize your storage bins? It’ll save you a ton of time in the future when you need to find something.

Now, I know what you’re thinking. Organizing your office with color coding sounds like a big, time-consuming project. But it doesn’t have to be. The whole point is to make your work life easier.

So, where do you start? Well, a good set of color ink pens is a great first step. You can use them for many of the organization tips I’m about to share with you. Take, for example, the new Paper Mate Ink Joy Gel Pens. They’re available now at Staples.com and will be in Staples stores starting in April.