17 January 2024

How to Move a Business Without Losing Productivity

By Ronald Smith

Moving a business without losing productivity can feel overwhelming. But don’t worry, I’ve got you covered!

With the right plan and tools, you can move your business smoothly and not miss a beat. And guess what? You can even find most of those tools at your local Staples.

So, let’s dive into some helpful tips and important things to consider when moving your business.

How to Move a Business Efficiently – and Effectively

Create a Plan

First things first, let’s start by creating a plan to minimize any disruptions to our operations. It’s never too early to begin!

I recommend gathering your key team members and making lots of lists. Think about everything that needs to be organized, coordinated, and physically moved. Leave no stone unturned!

Take a Visual Inventory

  • How much product and inventory do I need to move?
  • What should I do with the office furniture and equipment? The large items require special consideration.
  • Don’t forget about the manuals, file folders, and the contents of the individual workstations.
  • I may need to take apart and reassemble the cubicle panels at the new office.
  • What should I do with the electronic equipment, such as computers, telephone equipment, and wall monitors?

Consider replacing the old with the new

It’s also important for you to decide strategically what you don’t want to move. Moving gives you the chance to clear out unnecessary things, which saves time and money (less stuff to move means lower moving costs).

When I move, it’s a chance for me to think creatively and make improvements. For example, I can use this opportunity to get rid of my old, uncomfortable office chairs and replace them with new ones. The cost of buying new furniture may not be much different from the cost of moving the old ones. Plus, getting new furniture will give my employees a morale boost.

When it comes to office equipment, older items often need more maintenance and may not have the same features as newer models. This is a great opportunity to replace outdated equipment, like clunky old printers, with newer models that offer improved productivity.

Buying new equipment can also make the moving process easier. If I can set up the new office in advance, moving day will be less chaotic.

Don’t forget, you can donate the items you’re replacing and potentially get a tax deduction for your charitable donation.

Keep Track of Your Moving Inventory with a Spreadsheet

Create a list or spreadsheet of everything I want to move. It’s really important to have a detailed list.

Once I know exactly what needs to be moved, I can start getting things organized for the move. This will help me figure out how many packing materials I’ll need, what size moving truck to arrange for, and how long the whole process will take.

Having a comprehensive list also makes sure that nothing gets lost or misplaced during the move.

Make a Timeline and Moving Schedule

  • How much time do you have before you need to leave your current place?
  • Is there any overlap between when you can access your new place and when you have to leave the old one?
  • If you take things step by step, it’ll be easier for you and your team to handle the everyday tasks of running the business while you’re moving.

But hey, listen up! You gotta make sure to plan ahead and give yourself and your team enough time to get everything sorted and packed before the big moving day.

If Possible, Start Packing Early

If you have stuff that can be tucked away in boxes for a while without needing it in your day-to-day, spread out the work by packing ahead of time.

Grab the Right Packing Materials

  • Rolls of bubble wrap and/or packing paper
  • Packing peanuts
  • A variety of boxes in different sizes for different packing needs
  • Packing tape and dispensers
  • Labels
  • Sharpie pens
  • Moving blankets
  • Shrink wrap
  • Furniture movers and sliders

Try Specialized and Various Sized Boxes

How to Move a Business Without Losing Productivity

When you’re getting ready to move your business, there are a few things you’ll need to take care of. First, you’ll need to get some boxes. Luckily, you can find them at places like Staples. Think about how many boxes you’ll need, what sizes you’ll need, and if you have any special items that require special boxes because they’re fragile or heavy.

But remember, you shouldn’t only buy large boxes. Small and medium-sized boxes are easier to lift and carry. If you have a lot of file folders, bankers boxes are a great size because those papers can be really heavy.

Make sure to label all of your boxes. This will make the unpacking process much faster and easier. Some people like to use colored labels to help them know where things go in the new location.

Packing properly

It’s a lot more expensive to replace valuable items than it is to pack them correctly when you’re moving your business. So make sure to take the time to pack things up properly and keep them safe.

When it comes to protecting your valuable items, bubble roll and packing peanuts are your best friends. They provide real protection and keep your items safe. If you’re looking for a more cost-effective option, packing paper is a great choice too.

For delicate and heavy items, it’s important to use heavy-duty boxes. These boxes are designed to withstand the weight and prevent them from getting crushed or tearing open.

When it comes to electronics like computers, monitors, and TVs, extra care is needed. Make sure to bubble wrap them and place them in special boxes, such as flat screen TV boxes. This will ensure they are well-protected during the move.

Furniture also needs special attention. Cover them with moving blankets and stretch-wrap them to avoid any dings or dirt. This will keep your furniture in top-notch condition throughout the move.

Don’t forget to use packing tape to seal all your boxes securely. This will prevent any accidents or damage during transportation. And don’t forget to label each box with its contents for easier unpacking later on.

It’s also important to plan for your network and communications systems during the move.

Think about how and when you will switch over these systems. Can you minimize any downtime or disruptions? It’s crucial to coordinate these aspects to ensure a smooth transition.

Letting Customers and the Community Know

When I move my business, I make sure to put up signs at my old location. That way, my customers know what’s happening and where to find me after the move. It’s also a sign that I’m organized and on top of things, which gives my customers peace of mind.

And of course, I make sure to have clear signs at my new location too. Sometimes, I even need temporary signs in addition to the permanent one on my building.

If you need professional banners and signs printed quickly and affordably, Staples Print and Marketing Services has got you covered.

I also send out change-of-address cards to all my customers and suppliers. At Staples, you can easily create awesome postcards using their pre-made templates or your own design.

Oh, and don’t forget to let the post office know about your move and update any magazine or subscription addresses.

Planning Activities for Moving Day

When it comes to moving a business, some companies choose to do it over the weekend to minimize disruptions. But if you can move on a regular business day, it’s best to make sure your phone system is staffed during business hours. You can either leave your customer service team until the end of the day or arrange for phone coverage.

Planning and having the right supplies are crucial when moving a business. Staples can assist you with all the supplies you’ll need.

Images of signs and boxes provided by Staples.